For eBusiness

On-line Demo

Contact Us

Unique Features

The sales ledger operates in support of many of the other modules and is really only seen through reports or at month end. Some of the features that make our sales ledger unique include:

• Source of transactions - transactions recorded in the sales ledger can originate from data directly input on the system, or they may come from handheld devices or third party systems
• Multi-currency - there is no limit in the number of currencies supported
• Automated report distribution - reports on sales ledger activity can be sent by email to designated recipients automatically
• Month end process - once month-end reports have been generated, month end is as fast as 'flicking a switch'
• Historic queries - historic sales ledger information can be queried at any time

The remainder of this page contains further information on the features and functions of the sales ledger module.

Chart of Accounts

A nominal account structure can be maintained that facilitates month end reporting and the preparation of books of final account. There are three distinct types of nominal code that can be created, but there is no limit to the number of each type that can be created. The types of nominal code are:

• Sales - standard nominal codes used by most accounting systems to accumulate and report on sales activity
• Rental - specifically related to asset activity where recurring rental revenue can be analysed
• Deposit - deposits are normally refundable items and it is important that they are not included in standard sales figures

Nominal codes can be grouped in nested layers to facilitate detailed financial analysis.

Period End/Month End

The month (period) end process is really very simple and involves the following steps:

• Confirm that all transactions have been posted - reports can be generated to confirm that all transactions have been posted to accounts
• Generate direct debits - debits can be generated for all customers that pay by direct debit
• Schedule reports to run - month end reports can be scheduled to run at any time
• Run month end - it really is as easy as the 'flick of a switch' - the current period is closed and the new one is opened automatically!

Reports

Month end provides an opportunity for generating reports to assess the performance of the business. The range of reports available provides simple yet clear information to help manage your business more effectively.

• Sales Ledger Reconciliation - net movement and a transaction summary on the sales ledger for any specified accounting period
• Sales Summary Net of VAT - summary of activity by sales nominal code
• Sales Summary Net of VAT by Product - summary of sales activity for each nominal code, further broken down by product code
• Sales VAT Summary - VAT breakdown by currency, code and rate
• Sales Analysis by Product - analyses sales activity for any period by product code
• Sales Daybook Listing - detailed listing of all movements on the sales ledger for a given period - often used for audit purposes
• Aged Debt - customer aged debt broken down by currency, ageing debt over six months, and showing customer payment method as well as overall debt summaries
• Aged Debt by Credit Controller - similar to standard aged debt report except sorted by credit control group
• Customer Turnover - revenue by customer for a period, sorted in ascending or descending order
• Customer Product Turnover - similar to customer turnover report except that revenue is broken down by product
• Direct Debit Analysis - analyses debits for direct debit customers
• Billing Extract - analyses all invoicing that occurred during a specified period
• Receipt Extract - analyses all receipts that were received during a specified period